Microsoft Word

Replace with Clipboard Contents

Learn how to use the Find and Replace utility to replace searched items with the Clipboard content. For example, write some text and format it, and insert some graphics, then simply copy (Ctrl+C) it to the Clipboard. Then write anything in “Find what” box and ^c into the “Replace with” box.

Replace with a Subscript or Superscript

Word can’t search and replace a subscripted or superscripted character within a word for example, replacing “H20” with “H20“; instead, it just subscripts the whole word.

You can’t do this directly with Find and Replace, because if you specify formatting for the “Replace with” text, it applies to the whole of that text. But what you can do is replace with the contents of the Clipboard. To do so:

  1. Enter the text you want in your document, for example, H2O.
  2. Select it, and press Ctrl+C to copy it.
  3. Press Ctrl+H to display the Find and Replace dialog box
  4. Type the search text into the “Find what” box.
  5. Type ^c in the “Replace with” box.
    Or, click More>> to expand the Find and Replace dialog box, click Special button and choose Clipboard Contents:
  1. Press Replace All button.
  2. Word then replaces the found items with the contents of the Clipboard.

Replace with Section Breaks

The Section Break option does not available in Special button options when you click “Replace with” box. It means you can not replace searched text with section breaks. But you can do this by using the Clipboard Contents option:

  1. Click Layout tab and choose Breaks from the Page Setup group and insert the desired section break in the document:
  1. Select the Section Break on the page and cut (Ctrl+X)it to Clipboard:

Note: Press Ctrl+* or click Home > Show/Hide ¶ to see the Section Breaks (and other formatting marks):

  1. Open Find and Replace dialog box (press Ctrl+H)
  2. In the Find what text box, type whatever you want to search for
  3. Type ^c in the “Replace with” box. Or click the Special button and choose Clipboard Contents option.
  4. Click Replace or Replace All button.