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Microsoft Word

Replace Formatting and Style

Learn how to use Microsoft Word’s Replace command to find each “Heading 2” style and apply the “Heading 1” style.

To replace Heading 2 with Heading 1, you can easily scroll through the text to find another Heading 2, click to select it, and press Ctrl+Alt+1 to apply its Heading 1 style. This operation can be easily accomplished if the document has just a few pages. But if the document has hundreds of pages, you would probably spend a long time scrolling through the text, finding every Heading 2, and applying the Heading 1 style.

But there is a better way:

  1. Click Home > Replace command, found in the Editing group, to show the Find and Replace dialog box with Replace tab selected (or press Ctrl+H).
  2. Click More>> button to expand the Find and Replace dialog box.
  3. Click the Find what box.
  4. Click Format > Style to show the Find Style dialog box.
  5. Select Heading 2 style and press OK to return to the Find and Replace dialog box. Under the Find what box you will now see Style: Heading 2.
  6. Click the Replace with text box.
  7. Click Format > Style to show the Replace Style dialog box.
  8. Select Heading 1 style and press OK to return to the Find and Replace dialog box. Under the Replace with box you will now see Style: Heading 1.
  9. Press Replace All to make the desired style changes.

Replace all instances of a style using the Style pane

You can easily select all instances of a style to replace with another by using the Select All Instances feature in the Styles pane. For example, you might want to select all instances of Heading 2 style because you want to replace Heading 2 style with Heading 1. Follow these steps to access Select All Instances of Style Name:

  1. Select any Heading 2 styled text.
  2. On the Home tab, right-click Heading 2 style name in the Style gallery.
  3. Click Select All n Instance(s) to choose all instances of Heading 2 style.
  4. Click Heading 1 style name in the Styles pane to replace the styles all at once.

More Tutorials on Word Styles:

  1. Apply, Create, and Modify Styles
    Paragraph Style
    Character Style
    Linked (paragraph and character) Style
    Table Style
    List Style
  2. Create and Modify Table Styles
    Table Style Options
  3. Apply a table border style
  4. Link list level to style
  5. Define New List Style
  6. Stop automatically update a style
  7. Create a Character Style
  8. Replace Styles in Attached Template
  9. Find and Replace Formatting and Style